Covered, or not — and the record that you tried.
The order is the product, and every step of it is somebody’s deliberate action. A shift goes to the people who already work in the house before it goes anywhere near the outside, because they know the house.
- Inward first, outward secondA shift is offered to the people who already work in the house — the default selection is everyone eligible and not already assigned at that time — and the first acceptance claims it. Posting outward is a manager’s action on an open shift, never a timer.
- Surfaced, never enforcedA missing or expired credential, an age constraint, an overlapping assignment or unfinished onboarding is named beside the person while you are choosing. No marker removes her from the list. No marker requires an override. The assignment proceeds on a single action.
- A shift describes the workThe shift record carries house, date, start, end, role, credentials required, awake-overnight, ratio and rate — and no field capable of describing a person receiving care. Shifts are never public; a job posting is, and only once you have published it.
One screen: covered, or not.
This week and next, for your houses, one row per shift, soonest first — covered, with the person’s name, or open. Above one house they are grouped by house. That is the whole emotion.
Open shifts
One row per shift — covered, with a name, or open, in the accent.
Surfaced, not required. The eligible filter shows what the shift asks for; it does not exclude.
Saturday night is open
- Friday morningthe board shows Saturday night open at one house.
- Offer to own staffeveryone eligible is listed; two carry markers — one certificate expired, one already assigned that night. Neither is removed and neither requires an override.
- Nobody accepts by Friday eveningthe shift is within the escalation window; the manager and the provider are both notified.
- Decideassign someone carrying a marker, or post outward?
- Post outwardrelief workers whose area covers the house and whose availability includes nights see it, with distance and any credential marker.
- One claims; the manager confirmsthe worker is notified and can now clock in.
- Sundaythe manager records that she showed. That fact is the employer’s own — no other employer will ever see it.
If two workers claim at once, the first stands and the second is told immediately. If nobody claims, the shift stays open, the escalation repeats, and the provider works the phone as she did before — but now with a record of having tried.
Two gates, and nothing else blocks
- A relief worker cannot clock in until you have confirmed her.
- An unpaid posting stays a draft.
Two gates, and both are about who may act rather than about whether a rule was followed. Nothing else in this product stops anyone: where it knows a fact bearing on whether a person should work a shift, it marks it at the point of assignment and never removes her from the list or prevents the assignment.
It shows what is not covered.
Tap a cell: M. Okafor → J. Ruiz → T. Nguyen → Open. A pattern per house generates this; you only touch what changed. The roster shown is sample data.
Entered with an expiry. Then thirty days, seven, the day itself.
Never a background check — the provider runs ORCHARDS and Aidepost records the status and the date.
Never a background check — the provider runs ORCHARDS and Aidepost records the status and the date.
A credential lapses
- Thirty days outthe holder is notified; the manager sees a count.
- Seven days outboth again.
- It expiresher row is marked on the roster and in the eligibility list, naming the credential.
- Decidethe manager assigns her anyway — permitted, marked, recorded — or does not.
- Renewedthe marker clears; the expired record remains as history.
The lifecycle — nothing in this table blocks an assignment
Recorded with its dates and marked self-attested, because that is what it is. Nothing to say yet.
Nothing is blocked at any point on this line. Expired is marked on the roster and in the eligible list, naming the credential; the assignment still proceeds on a single action. Renewed is a new row; the old one stays as history.
Clock in at the house. Approve one person at a time. Export.
Clock in at the house, clock out, a daily total, a weekly total, the overtime flag at forty hours. Approved, then exported. Never computed into pay.
Hours
M. Okafor · week of 14 SepHours are exported, never calculated into pay. A correction is an addendum with a reason; the original stays.
A caregiver’s week
- Clocks in at the houseno connectivity? The event queues, marked pending; she carries on.
- Forgets to clock outthe incomplete record surfaces to her and the manager; either completes it with a time and a reason.
- Crosses forty hoursan overtime indication appears. No daily indication appears, at any point.
- Her manager approvesone person at a time; bulk approval is forbidden. The week locks.
- The provider exportsCSV — person, employee reference, house, date, hours, overtime hours, shift type and the rate where one was recorded. No calculated pay. Exporting is recorded.
Clock → timesheet → export
Offline if she must — the event queues, marked pending, and is submitted exactly once on reconnection. A clock event is never edited or deleted; a correction is a new record beside the original.
Over forty by 2 h · weekly flag, never daily
One thing survives a failed payment. Rosters cannot be built, shifts cannot be assigned, postings cannot be published and applications cannot be advanced — and your workers can still clock in and out, because hours worked are a legal record that must not be lost over a billing failure. The notice says so.
A post is drafted, paid, published.
A post is drafted, paid, published. An application arrives with self-attested credentials. Screened → offered → accepted → hired → a staff row, onboarding open.
Posts
Awake overnight · WH-1 · liveA posting describes work, not a person. “One-to-one for a resident who…” raises a warning and is rewritten before it goes live.
Hiring, end to end
- Draftrole, schedule in words, rate, credentials, description. The house by its identifier, by default.
- The warning“one-to-one for a resident who…” is flagged: a posting describes work, not a person. She rewrites it; the warning and her decision are recorded.
- Pay, publishlive publicly and to workers. A worker finds it in an ordinary search, without an account; applying asks her to create one — three screens, no payment.
- An application arriveswith her self-attested credentials. The manager is told an application was received at a house identifier.
- Screened, offered, accepted, hireda staff record is created, her account attached, her credentials copied in as self-attested, and onboarding opens for that house’s track.
- Three items outstandingshe may be rostered before they are complete; the eligibility list marks it; the provider decides.
A posting describes work, not a person. “One-to-one for a resident who…” raises a warning and is rewritten before it goes live.
Application → hire
What happens, in order, every time.
Credential → expiring → expired
recorded with its dates and marked self-attested, because that is what it is → a thirty-day notice → a seven-day notice → a notice on the day → expired, named on the roster and on the eligibility list, and the shift can still be assigned → renewed as a new record superseding the prior one, which stays with its dates. Credential history is never collapsed. An expiry before its issue date is refused; an expiry in the past is accepted, because that is a true and useful fact.
Application → hire
a post is drafted, invisible to everyone outside your organisation → the per-post charge is paid, because an unpaid posting stays a draft → published, and reachable without an account → an application arrives carrying her profile, her recorded credentials as self-attested and her answers, one per person per posting → screened → offered → accepted → a staff record is created and the invitation attaches the account she already has → the onboarding checklist opens for that house’s track. Applications are never ranked or scored, and hiring is never a bulk action.
Clock-in → timesheet
clock in at the house, offline if she must, on an idempotency key of user, shift, action and client timestamp → clock out, or the entry is marked incomplete two hours after the shift ends and you both see it → hours by day → a week → an indication at forty hours, and none daily → approve one person at a time, which locks the week → export CSV. A clock event is never edited or deleted; a correction is a new record referencing the original, and both remain visible.
Policy acknowledgment
Binderkit produces the policy text and Aidepost never authors, edits or templates it → you register which version is current → each person signs by typing her name and confirming, and the signature records who, when, which version and the IP → a new version resets the outstanding signatures and keeps the ones made against prior versions, so it stays provable who agreed to what and when.
Your workers see nothing. Clocking continues.
- Overduefull access; a notice to the provider alone.
- Remindersday 0, day 7, day 14.
- Read-onlyrosters cannot be built and shifts cannot be assigned. Clocking continues, and the notice says so, because hours worked are a legal record.
- Live postingsunaffected until cancellation; on cancellation they are withdrawn.
- Resolvedfull access immediately.
Be in the first houses on it.
Leave an email and we will tell you when it opens, what it costs, and how to get in. One message when there is something to say — nothing else, ever.
- Add six staff and their CPR dates.
- See the one that expires Friday take the accent.
- Build next week’s roster.
- See Saturday night open — offer it to your own staff, then post outward.
- Create a profile.
- Add a CPR card photo and its date.
- See three open shifts within twenty-five miles.
No organisation. No card. Nothing to cancel.
One email address, one licence track, one house count. No card, no account, no newsletter.